Various job opportunities in Machakos County Government

July 31, 2013

NOTE: This job listing has expired and may no longer be relevant!

County governments in Kenya
Job Description

Machakos County Government

The County Assembly Service Board of Machakos invites applications from suitably qualified  Kenyan citizens to fill the following vacant positions:

Senior Accounts Controller- Ref: M/CAS/2013/14 (1 POST)

Duties and Responsibilities

The officer is responsible for efficient organization, control and co-ordination of the  Accounting unit; interpretation of financial policies, budgeting controls, management  accounting methods and financial returns.

Specifically, the Principal Accountant will be responsible for:
•Provision of financial information for decision making
• Developing, for consideration by the Board, draft accounting policies, procedures,  regulations and standards for operation and control purposes
• Application of budgeted funds for operations and development
• Sourcing and collection of funds for augmenting expenditure

Requirements for Appointment

• Holder of a relevant bachelors degree and a CPA(K)
• Registration with ICPAK
• Demonstrable experience in managing the accounting functions in public institution.
• Knowledge of IFMIS is an added advantage

Human Resource Development Officer- Ref: M/CAS/2013/03 -(1 POST)

Duties and Responsibilities

(i) Identification and analysis of training needs
(ii) Writing training proposals
(iii) Coordinating and conducting training
(iv) Supervising lower cadre training
(v) Writing workshop reports
(vi) Compiling and updating skills inventory

Requirements for Appointment

(i) Served as Human Resource Development Officer II for three (3) years
(ii) Bachelor Degree in Human Resource Management / Education
(iii) Training of Trainers certificate; and
(iv)  Shown merit in work performance

Public Communication/Media Relations Officer- Ref: M/CAS/2013/05 (1 POST)

Duties and Responsibilities

• Coordinate all public relations related activities including publishing or brochures  handbooks, flyers, CDs etc
• Updating of the County Assembly website in liaison with the IT department;
• Coordinating of the outreach program
• Coordinating and receiving non VIP visitors to the Assembly
• Prepare press releases, react to media stories and proactive media reporting through the  available channels
• Developing comprehensive corporate communication strategies
• Keeping and maintaining all corporate communication records
• Providing professional assistance in all areas of communication, Public Relations and Media Relations


• A degree in social science, international relations, Public Relations, Mass communication  or any other relevant qualifications from a recognized university;
• Post graduate qualifications in Public relations and media or any other relevant field will  be added advantage
• 3 years experience in handling public relations and media issues;
• Must demonstrate administrative management skills and sound knowledge of media, public  relations and communication ability and
• Be competent in use of IT as a working tool.

Administrative/Personal Assistant- REF: M/CAS/2013/04 (1 POST)

Duties and Responsibilities

• Performing secretarial duties including typing, correspondences, reports and memoranda
• Receiving and screening calls and correspondence on behalf of the Speaker.
• Managing Speaker’s calendar and may arrange tentative schedules
• Answering and screening telephone calls for all office staff, takes and relays messages,  responding to routine inquiries, forwarding calls to appropriate party.
• Receiving, date stamps and distribution incoming mail and purchasing requisitions to  appropriate office staff.
• Preparing special and recurring departmental reports by gathering data from various  sources, compiling and typing data.
• General office organization and administration and maintaining a variety of logs and files
• Performs other duties as assigned.

Requirements for appointment

• Candidates must be in possession of a Bachelors degree in administration or any social  sciences
• At least two years of working experience
• Require good knowledge of County Assembly operations

First Clerk Assistant – Ref: M/CAS/2013/02- (2 POSTS)

Duties and Responsibilities
The duties and Responsibilities include:
i) Assisting in ensuring adherence to Assembly procedure, practice, conventions, tradition  and etiquette
ii) Research involving search for fresh information/facts by consulting appropriate sources  like documents or persons
iii) Offering administrative services to the various types of County assembly committees,  including the County Assembly Service Board
iv) Organizing activities pertaining to seminars and conferences for members of County  Assembly and staff

Requirements for Appointment

For direct appointment to this grade a candidate must be in possession of:
(i) A degree from a university recognized in Kenya in any of the fields in law, engineering,  finance management, natural resource management, education, planning, development studies, gender studies and accounting
(ii) Demonstrable flair for commonwealth and Kenya Legislative procedure
(iii) Demonstrable interest and commitment to the aims, objectives and principles of a  devolved legislature
(iv) Good command of spoken and written English and Swahili coupled with demonstrable report  writing skills

Finance/Planning Officer III – Ref: M/CAS/2013/13 (1 POST)

Duties and Responsibilities

This is the entry and training grade for the Finance Officers cadre. An Officer for this  level will work under a more senior officer. Specific duties and responsibilities at this level involve:
• Compiling, analyzing and formatting financial estimates;
• Taking initial action on budget monitoring;
• Preparing report and briefs on budgetary policy issues from users/departments.

Requirements for Appointment

For appointment to this grade, a candidate must be in possession of either a Bachelor of Arts  degree in Economics or Bachelor of Commerce degree (Business Administration with Finance) and  in addition a post-graduate diploma in Planning and a Certified Public Accountant part III qualification.

Internal Auditor I – Ref: M/CAS/2013/12(1 POST)

Duties and Responsibilities

• Preparation, implementation and supervision of all audit programmes used by the County  Assembly
• Reviewing all reports submitted by various sections/departments to confirm the accuracy and correctness of figures included there in before certification or signature.
• Ensuring maintenance of high audit standards of performance in the County Assembly.
• In charge of Audit function in the County Assembly and compile and report on.

Key Result Areas

• Reconciliation: Tallying of expenditure with budget allocations, ensuring compliance with
organizational procedures and regulations; and physical tallying of assets with records.
• Evaluation: Assessment of effectiveness of existing safeguards (standards); review of such
safeguards; and preparation of reports on such assessments and reviews,

Requirements for Appointments

Serving Internal Auditor II will be considered for promotion to this grade provided they  have:
• Served for at least three (3) years as Internal Auditor II and possess CPA III or  equivalent;

• Served for at least four (4) years as Internal Auditor II and possess CPA II or its  equivalent;

• Served for at least four (4) years as Internal Auditor II and possess University degree  relevant to Audit function;

• Served for at least five (5) years as Internal Auditor II and possess CPA I or its  equivalent.
• Shown merit and ability in work performance results.

Records Management Officer III/Archivist-Ref: M/CAS/2013/08 – (2 POST)

Duties and Responsibilities:

• Receiving and dispatching letters
• Maintaining related registers
• Ensuring security of files and documents
• Renewing file covers
• Ensuring proper handling of documents
• Pending correspondence and bring-ups
• Preparing disposal schedules and disposing dead files in accordance with relevant  government regulations

Requirements for Appointment

• Bachelors degree in information sciences/Records Management
• Served as Records Management Assistant for three (3) years
• Shown merit in work performance

Maintenance Engineer/ Works Superintentent – Ref: M/CAS/2013/15 (1 POST)

Duties and Responsibilities

An Engineer at this level may be deployed to assist in the preparation of specifications, contract documents and estimates for building, civil, electrical or mechanical engineering  works. In addition, the Officer will supervise and train junior staff working under him/her.
• Supervising the installation, inspection, commissioning, testing electrical controls in  buildings
• Supervising the installation, commissioning, testing of mechanical plants in buildings  including refrigerator and air conditioning plants, boilers, catering and laundry equipment
• Supervising the repair and maintenance of buildings and associated installations including  walls, joinery, masonry, architectural fittings, furniture, roofs, painting, car parking etc.
• Maintenance of mechanical plants in buildings including refrigeration and air-conditioning  plants, boilers, catering and laundry equipments
• Maintenance of electrical systems for diesel generating plants and machinery including low  and medium voltage distribution services
• Repair and maintenance of electrical installation and controls related to catering  equipment, lifts, boilers, cookers, water-heaters and general domestic appliances

Requirements for Application

• For appointment to the grade of Maintenance Engineer a candidate must have attained a Bachelor of Science
• Degree in Civil, Electrical/Electronic or Mechanical Engineering or equivalent from a  recognized University
• Have satisfactorily served in that grade for at least three (3) years
• Registered with the Engineers Registration Board of Kenya and Cooperate member of the  Institution of Engineers
• Have shown merit and ability in work performance and result Preferential criteria during  selection

Senior Research Officer – Ref: M/CAS/2013/11 (1 POST)

Duties and Responsibilities

• Ensuring provision of non-partisan professional research services to members, committees and staff of County Assembly.
• Overseeing the assessment of strengthens and weaknesses of Government policy options.
• Initiating and conducting anticipatory research/analysis on key policy issues, including assessing the strengths and weaknesses of policy options.
• Writing of research papers and reports and facilitating their subsequent publications/dissemination
• Supervising and ensuring quality control in the preparation of research papers, briefing  notes and particular points of view.

Requirements for Appointment

Appointment to the position will be made from persons who have
• Satisfactory served as Research Officer I or similar positions in comparable institutions for a minimum period of three (3) years.
• Masters degree in a relevant discipline from a recognized University.
• A thorough demonstrable knowledge and understanding of the concepts and techniques of  professional research with particular emphasis on public analysis and an ability to nominate reports in a clear, concise and understandable manner.
• An understanding of County Assembly process and a sensitivity to the research and policy  analysis needs of the Assembly.
• Demonstrated outstanding administrative/managerial capability in the organization of the  research services.

ICT Officer – Ref: M/CAS/2013/09 (1 POST)

Duties and Responsibilities

• Systems development, implementation and allocation
• Coordinating systems development, implementation and maintenance
• Carrying out feasibility studies
• Preparing progress reports of the system s development
• Evaluating systems and ensuring adherence to established ICT standards
• Training and preparing staff performance reports
• Planning, monitoring and evaluating program activities within an information communication  Technology division/unit
• Ensuring adherence to information communication standards
• Liaising with user departments to ensure effective maintenance and evaluating hardware  maintenance feasibility studies and detailed specifications before implementation

Requirements for Appointment

• Served in ICT department as a senior information communication technology officer or in an  equivalent and relevant position in the Public service for a minimum period of three (3) years;
• Bachelors degree in information and communication technology
• Demonstrated professional ability, initiative and competence in organizing and directing  work
• Attended a management course lasting not less than four (4) weeks

ICT Assistant – Ref: M/CAS/2013/10 ( 1 POST)

Duties and Responsibilities
• Provide user support and training of users,
• Assisting in the implementation of the computer systems
• Writing and testing simple computed programs according to instructions and specifications
• Monitoring the performance of ICT equipment and associated peripherals

Requirements for Appointment

• For appointment of this grade, a candidate must have Diploma in any of the following field: Computer Science, Electrical/Electronic Engineering or its equivalent qualifications from a recognized institution.

Suitably qualified applicants will enjoy preferential treatment in the order below:

a) Applicants serving in positions at the County Assembly on the basis of secondment during  the transition period.
b) Applicants serving in the Executive arm of the County Government of Machakos
c) Applicants serving in the public service in the Republic.
d) Applicants who are residents in Machakos County
e) Applicants from the rest of the Country

How to Apply

a) Each application should be accompanied by a detailed CV and copies of relevant academic  and professional certificates, National Identity card or passport and other relevant testimonials  so as to reach the Clerk, Machakos County Assembly not later than 13th August 2013

b) All applications should have the position being applied for clearly marked e.g.  “application for Records Manager” Ref: M/CAS/2013/20 on the Envelop and addressed to:

The Secretary
Machakos County Assembly Service Board
P O Box 149 – 90100

Only shortlisted candidates will be contacted. Women and persons with disabilities are  encouraged to apply.

Any canvassing will lead to automatic disqualification.

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